Maintain a high level of efficiency, composure, professionalism and optimism in high-pressured situations.Solid problem solving and critical thinking skills.Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people within and across departments as a team player in a multi-cultural environment.Proven organizational skills: detail-oriented ability to multi-task and prioritize tasks, and to learn quickly.2 years of administrative experience in a progressively responsible role required.Bachelor’s degree or equivalent administrative experience.Other duties as assigned by supervisor.Liaise with other HQ departments as needed on issues related to IT, office services, global supply chain, HR, etc.Provide support as needed for PE convenings such as venue research, cost projections, budgeting supplies procurement, printing, etc.Provide operational support for Annual Resettlement Conference, including oversight of travel expense reimbursement. ![]() Support maintenance of PE unit records and policies in Bos.Support PE staff in updating PE RescueNet (IRC intranet) pages.Answer questions, troubleshoot and assist staff as needed in expense reimbursement reconciliation.Prepare revised T&E reports following instructions from staff responsible for awards spending.Collect, obtain approval and track Time and Effort reports for PE staff and submit to HQ Finance for processing.Support maintenance of up-to-date files of orientation materials to new PE staff, interns, and volunteers in close coordination with PE unit leaders.Maintain up-to-date PE organizational chart and provide timely updates to department manager for RAI organizational chart.Answer questions and serve as focal point on Procurement.Order office supplies and help manage inventory of computers and other equipment. ![]()
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